Summary
Managing payroll across multiple locations has always been one of the most time-consuming tasks for multi-unit operators. Manual data entry, reconciliation errors, and the constant back-and-forth between systems eat up valuable hours every pay period.
We're excited to announce our new direct API integrations with Paycom and Paycor, two of the leading payroll providers in the restaurant and retail industries. These integrations automate the flow of employee time and tip data, eliminating manual work and reducing errors.
The Challenge
Before these integrations, getting POS time and tip data into your payroll system required:
- Exporting data from each POS (e.g. Micros and Infor)
- Reformatting files to match payroll import requirements
This process was repeated every pay period, and any error meant delays in getting your team paid correctly.
The Solution
Logic Forte collects and prepares your data for your payroll provider, eliminating most of the time you would normally spend reviewing and preparing your payroll data.
- We help you find and correct common payroll data errors before payroll processing begins.
- We provide a single payroll data dashboard for all locations, even if they have different POS platforms.
- We provide platform-specific payroll import files, eliminating the need to reformat files every payroll period.
- We download your employee records from the payroll provider API, so that we can include the Payroll Employee Code in your payroll import files.
How It Works
For Paycom Users
- Automatic Paycom Employee ID Mapping: We link POS employees and their hours/tips to Paycom employee records downloaded from the Paycom API.
- Earning Code Support: Proper mapping of Regular Hours, Overtime Hours, Cash Tips, and Charged Tips to the appropriate Paycom earning codes.
- Manager Tip Handling: Proper inclusion of manager tips in exports.
- Exception Visibility: Employees who could not be mapped to a Paycom Employee ID are listed so that you can quickly resolve the mapping issue.
- Column Formatting: Export files are formatted exactly as Paycom expects.
For Paycor Users
- Automatic Paycor Employee ID Mapping: We link POS employees and their hours/tips to Paycor employee records downloaded from the Paycor API.
- Separate Tip Lines: Cash Tips and Charged Tips are reported exactly as Paycor requires.
- Manager Tip Handling: Proper inclusion of manager tips in exports.
- Exception Visibility: Employees who could not be mapped to a Paycor Employee ID are listed so that you can quickly resolve the mapping issue.
- Column Formatting: Export files are formatted exactly as Paycor expects.
Benefits
For Franchise Owners
- Reduced Labor Costs: Eliminate hours spent on manual payroll data entry.
- Fewer Errors: Automated processes mean fewer costly payroll mistakes.
- Faster Processing: Payroll data ready when you need it, not after hours of prep work.
For Store Managers
- Less Administrative Work: Focus on operations instead of spreadsheets.
- Clear Exception Visibility: Know immediately when something needs attention.
- Confidence in Data: Trust that what's in the report matches reality.
For Payroll Staff
- Standardized Exports: Same format every time even with multiple Point of Sale platforms (e.g. Infor POS and Micros POS), no manual adjustments needed.
- Audit Trail: Clear documentation of what was exported and when.
- Exception Handling: Problems surfaced before they impact employees.
Getting Started
If you're using Paycom or Paycor for payroll, contact our support team to enable the integration for your account. We'll help you:
- Configure API credentials
- Map your employees between systems
- Set up earning codes and work locations
- Test the export process
- Go live with streamlined payroll exports
We can also assist you with automated delivery of your payroll data directly to the Paycom API or Paycor API, which further streamlines your payroll processing workflow by eliminating the need to handle payroll import files.
Questions
Our team is ready to help you streamline your payroll process. Reach out to learn more about how these integrations can save you time and reduce errors every pay period.